Associate Director, Global Meetings

BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

The Associate Director, Global Meetings will provide strategic and operational leadership to all relevant functions for key global meetings and hands on ownership of logistics for all key global meetings. As a member of the Global Congresses and Meetings team, the individual will lead a event team and continue to evolve processes, technology, policies, and best practices for planning and executing global meetings.

Essential Functions of the Job:

Strategy:

• In partnership with team leadership and key cross functional partners, develop forward looking annual plans for global/regional/US internal meetings. Consult with stakeholders on budget and leadership on resource planning.

• Work closely and drive alignment with senior leadership and stakeholders to define event strategy, content, messaging and event agenda.

• Evolve processes, technology, policies, and best practices for planning and executing global meetings across regions.

Execution

• Lead the planning and execution of key global/regional/US meetings and events ranging in size from small to large, which may include sales meetings, incentive programs, commercial meetings, Executive Committee meetings, all hands, leadership meetings, as required.

• Create and manage detailed project plans in collaboration with cross-functional partners, drive complex timelines, and ensure cross-functional partners are aware of deadlines and deliverables.

• Lead logistical pre-event planning, onsite execution and post event wrap-up to include surveys, debriefs, and budget reconciliation.

Budget Management & Resource Allocation:

• Develop, manage, and optimize budgets for global events, ensuring financial sustainability and adherence to organizational standards.

• Develop and maintain strategic relationships with vendors, hotels, meeting management companies, audio-visual and production companies and destination management companies.

• Analyze cost-effectiveness and ROI of events, making strategic recommendations for improvements.

Compliance and Risk Management:

• In collaboration with Compliance, Legal, and Corporate Affairs s/he/they will ensure that all activities are conducted in a compliant manner with BeOne policies, procedures, and local regulatory/legal requirements, company policies and code of conduct.

• Identify and mitigate potential risks associated with large-scale events.

Team Management:

• Lead, mentor, and develop a high-performing team of event professionals across various regions.

• Foster a culture of collaboration, creativity, and accountability within the team.

Market Analysis and Trends:

• Stay abreast of industry trends, competitor activities, and emerging technologies in event management to drive innovation and improve event offerings.

• Utilize data and feedback to continuously enhance the event experience and identify areas for growth.

Education & Experience Required:

• BS or BA degree preferred in marketing, business administration, event planning, or hospitality management, or relevant experience.

Required Experience:

• 5 years of Biotech/pharmaceutical event planning experience is required. Oncology experience strongly preferred.

• Certified Meeting Professional (CMP) certification a plus.

• Self-motivated individual: able to develop recommendations with imperfect information (comfortable with ambiguity and with building new ways of executing).

• Able to manage multiple complex projects and budgets at the same time.

• Ability to think beyond the function, identifying connections between different areas of the organization to see the broader perspective.

• Experience leading continuous process improvement initiatives.

• Prior people management Experience required.

• Prior global team leadership experience preferred.

Computer Skills:

• Proficient in Microsoft Office suite, Cvent and Smartsheet.

• Interest in exploring and leveraging new technologies, AI and digital tools to create efficiencies and transparency.

Travel:

• Approximately 25% domestically and internationally.

• Onsite presence at key global/regional/US events for on-site execution; may include weekend responsibilities.

Global Competencies

When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork

• Provides and Solicits Honest and Actionable Feedback

• Self-Awareness

• Acts Inclusively

• Demonstrates Initiative

• Entrepreneurial Mindset

• Continuous Learning

• Embraces Change

• Results-Oriented

• Analytical Thinking/Data…