Project Coordinator

Position Summary:

The Project Coordinator supports the planning, execution, documentation, and closeout of telecommunications infrastructure projects funded through federal, state, and local grant programs. This position serves as a critical liaison between construction contractors, engineering firms, permitting agencies, inspectors, project managers, compliance personnel, and internal stakeholders to help ensure projects are delivered safely, on schedule, within budget, and in accordance with applicable grant and contract requirements. The ideal candidate possesses strong organizational skills, telecommunications construction knowledge, and the ability to manage multiple active projects across different stages of deployment.

Required Duties and Responsibilities

• Coordinate daily activities of construction contractors and subcontractors.

• Develop and maintain construction schedules for multiple active projects.

• Track, publish and distribute weekly construction, inspection, utility locate, and restoration schedules and milestones.

• Coordinate mobilization activities, material deliveries, and construction sequencing.

• Assist with construction kickoff meetings and contractor onboarding.

• Monitor project progress, identify schedule risks or potential delays, and escalate issues requiring management review.

• Serve as a primary coordination point between contractors and Inland project staff.

• Collect, review, and validate daily construction reports and installed quantities.

• Support contractor compliance with contract and project requirements.

• Coordinate responses to contractor requests for information (RFIs).

• Document field issues and facilitate resolution between engineering and construction teams.

• Track permit acquisition, conditions, expiration dates, and renewal requirements for active projects.

• Coordinate utility locates and help ensure locates are completed before construction begins.

• Monitor easement, right-of-way, and site-access approvals.

• Coordinate with county, city, tribal, state, and federal agencies, as assigned.

• Capture field design changes and redlines for engineering review and document control.

• Support preparation and review of as-built documentation.

• Maintain records required for federal, state, and local grant compliance.

• Support collection of contractor certified payroll, domestic-preference documentation, and other compliance records when required.

• Track production quantities against approved schedules and project budgets.

• Support earned-value, forecasting, and project-performance reporting as requested.

• Coordinate with engineering consultants, construction contractors, project managers, compliance staff, procurement teams, utility representatives, local jurisdictions, and broadband office representatives.

• Communicate schedule changes, field conflicts, documentation needs, and emerging risks to appropriate stakeholders.

• Verify completion and documentation of restoration activities.

• Support final inspections, acceptance activities, and resolution of remaining punch-list items.

• Coordinate collection of final as-builts, test documentation, warranties, permits, and contractor closeout records.